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National Air Traffic
Controllers Association Charitable Foundation
January 25. 2004 Annual Meeting The meeting was called to order at 11:30 am. The following were in attendance: Darrell Meachum, Cathy Meachum, Trish Gilbert, Leslie Warfield, Marlene Mendel, and Angela Cooper. The agenda was reviewed and approved as written. The minutes from the last meeting were mailed to board members and were approved as written. The next item on the agenda was Review of Incoming Correspondence. A written report was prepared on correspondence received at the corporate office. It included thank you letters, and requests for donations. Correspondence received is available for review and is maintained in the permanent records at the corporate office. The next order of business was Announcements. Director, John Lolio Sr., has announced his retirement from the NCF BOD. He offered to underwrite new letterhead since his decision came mid-term. A written report on the history of NCF was reviewed. The ‘History’ document will be updated with new information on a continuing basis. The next item on the agenda was Review of News articles, Publications, Awards and Outgoing Correspondence. A written report on outgoing correspondence and news articles was prepared by Cathy Meachum. A custom plaque was received from the American Cancer Society thanking NCF for donation support in 2003. The next item on the agenda was Reports from Directors and Committees:
The next item on the agenda was New Business and Charitable Allocations. General discussion was held on charitable allocations. Previous allocations were reviewed as well as new allocation ideas that were submitted. A motion was made by Darrell to approve the following allocations, the motion was seconded, and passed unanimously: 2004 Proposed Charitable allotments.
$78,250.00 Total of Proposed 2004 Allocations. For the record it is noted that all programs must meet NCF criteria in order for allocation donation to be completed. The next item on the agenda was Facility Communications. A general discussion was held on ways to increase participation in our fund-raisers and in CFC. Bulletin Boards have been used in the past to promote the various works accomplished during the year. Discussion of utilizing email list serves and FacRep mailings was held. The next item on the agenda was recognition of Volunteers / Trustees. Discussion was held on ways to recognize outgoing board members, event chairs, and other volunteers that stood out. It was decided to give NCF Polo’s or NCF ice cubes as gifts to special volunteers. Yevette Woods will receive a volunteer ice cube award for her outstanding assistance in the 2003 Golf/Casino event held in Houston. Jack Buchholz received a NCF Polo from Trish as a gift for chairing the Fall event. The next item on the agenda was 2004 Fund-raising Ideas. A variety of events are in the works for 2004, dates will be announced as they are confirmed. The following events are known to date:
The next item on the agenda was Promotional Items & Ideas. A general discussion was held and it was decided to discontinue the use of the bookmarks. Business Cards will be printed as requested or needed – these have been at the expense of the officer/director requesting them. Event Programs continue to be a good form of advertising and we will continue to improve these. Year-end Reports with a new format for the 2003 report which will individualize the report by area office. A lengthy discussion was held pertaining to the year on the cover of the report. Consensus was that we will have the year prominent in the interior pages of the report but the cover will simply state "Annual Report". The Web Site will be amended with the addition of a photo page, and our organizational information. The next item on the agenda was New NCF Charitable Allocation/Program Ideas. Marlene reviewed a program to coordinate a ‘girls’ field trip through Women’s Haven, Bridge Shelter, Lena Pope Home, and to work with Delta maintenance hanger, AA pilot terminal, and DFW Tower. The Plan would target girls ages 11-19, include lunch, transportation and presentations - the goal is to show women in leadership jobs. General consensus liked the plan; Marlene will investigate further the feasibility. The next item on the agenda was Planning for the Future. A general discussion was held on fund raising ideas as well as expanding into other states. The possibility of sharing office space with NATCA regional offices was discussed. The possibility of giving presentations at NATCA national meetings such as NiW and Convention was also discussed. General consensus was that due to national meetings having an already very full agenda it was thought to best target regional meetings for NCF presentations. The meeting adjourned at 4:45 p.m. |
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Send mail to ncf.cmeachum@natca.net with
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